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Excel has various tools that can help you easily clean up your raw data for further analysis so apart from using formulas and formatting there are two useful Excel features that let you easily clean up one method is text to columns and the other is importing external data what I've seen people do when they export data from a system and they want to bring it into Excel is that they copy and paste it in there don't do that because you can't run into problems one of the problems can be with the decimals and thousand separators because especially if you're dealing with international companies because in the u.s. the decimal is a dot and the comma is a thousand separator and generally in European countries it's the other way around where the comma is the decimal and the dot is a thousand separator now it's always safest to import it properly using excels wizard because you can control this what you can also do if your data is on the web is that you can import it directly using a web query which you can actually set to refresh automatically based on your preferences now let's have a look at these in action let's start with text to columns first so in this case I have a very small sample of full-name and I want to split them to first name and last name into two separate columns many people are familiar with this feature but they actually forget to use it when the time comes and instead they try to use formulas to do this which can be more time-consuming but instead what you can do is to highlight the column that you want to split and note that it has to be one column so it can't be many columns like this everything has to be in one place and then you go to data text to columns and here you kind of see a preview of your data as a first option in this wizard you have to select if it's delimited or fixed width generally things will be delimited fixed width is when everything would have the exact same width everything would be four characters I say here and then here five if it's not if there's some other logic that you can use to make the split you will use delimited so let me go next and here we have the option to select what this logic is so in our case the logic is a space you have these options here but if you have some other split that is not here so let's say you have this one you can actually type it in here it looks good in the preview in the last step we get to choose the column data format so if these should be formatted specifically as text or General or date we can select each column and select a formatting here in this case.
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